Admissions, Financial Aid, Tuition and Fees

Admissions

The course of studies at NYU-Poly is academically rigorous and intellectually challenging; therefore, admission to NYU-Poly is highly selective. Candidates for admission to graduate programs are evaluated by the department to which they apply. Students seeking admission to the undergraduate programs are evaluated by the professional staff of the Office of Undergraduate Admissions.

Undergraduate Application Process

Application materials and information about undergraduate admissions may be obtained by contacting the Office of Undergraduate Admissions or online:

Office of Undergraduate Admissions
Polytechnic Institute of New York University
Six MetroTech Center
Brooklyn, NY 11201
Tel: (718) 637-5955
Fax: (718) 260-3446
E-mail: uadmit@poly.edu
Web: www.poly.edu/admit

Undergraduate applicants should complete the Common Application for admission and forward it to the Office of Undergraduate Admissions at New York University with either the nonrefundable application fee or a fee-waiver request form. Applicants must request that their secondary school and/or college forward official copies of all transcripts to the NYU Office of Undergraduate Admissions. Additionally, applicants must submit an essay and two letters of recommendation. All freshman applicants and transfer applicants with fewer than 24 college credits from an accredited institution are required to submit official copies of test scores of the Scholastic Assessment Test (SAT) or the American College Testing Program (ACT). Transfer applicants with fewer than 24 college credits from an accredited institution are required to submit official copies of their secondary school transcripts and SAT or ACT scores.

New York University’s Office of Undergraduate Admissions reviews applications once all required documents are received and notifies students of decisions in writing. Applicants are encouraged to apply early. Priority for admission and scholarship is given to applicants who submit all documents according to the following timetable:

Full-time Undergraduate Study

Regular Decision:
January 1st.

Early Decision I:
November 1, 2013 for Fall 2014

Early Decision II:
January 1, 2014 for Fall 2014

May 1st deposit for first year regular decision students due.

Full-time Transfer Undergraduate Study

November 1st for Spring semester entry;

April 1, 2013 for Fall semester entry;

If accepted for admission, applicants should submit an enrollment deposit of $500 to reserve a place in the entering class. This deposit is applied to tuition and fees for the first semester and is non-refundable. Deposits to reserve a place in the entering freshman class are due May 1. Deposits to reserve a place for entering transfer students specified on the admission letter. Students who submit deposits after the deadline will be accommodated only if space in the class is available for the semester.

Applicants accepted for the fall semester may begin their studies in the summer session. NYU-Poly offers two summer sessions to help students who wish to accelerate or supplement their studies.

The Early Admission Plan for High School Juniors

On occasion, NYU-Poly offers early admission to outstanding high school juniors. Programs can be arranged so that these students simultaneously satisfy high school requirements while completing their freshman year of college. Candidates for this program must complete the required entrance examinations in their junior year of high school and must present with their application a letter from their principal stating the secondary school’ s approval.

Admission as First Year Students

Requirements

Applicants for admission as freshmen are required to submit standardized test results to be considered for admission. Please see the NYU admissions website for specifics on the testing policy. Students who are admitted to NYU-Poly and plan on enrolling are required to take two placement examinations before registration.

The preferred secondary school course of study is:

This course of study is only a directive, not an absolute requirement. The primary concern of the members of the Committee on Admissions is to determine an applicant’ s potential for success at NYU-Poly.

Interviews and Campus Tours

Prospective students are strongly encouraged to visit the campus and interview with an admissions counselor. In some circumstances, an interview is required. Tours are available every weekday at 11am, 1pm, and 3pm. Arrangements can be made by calling the Office of Undergraduate Admissions at 800-POLYTECH or (718) 637-5955. If advance arrangements are made, prospective students may be able to combine their campus tour with an interview with an admission counselor.

First Year Students with Advanced Standing

Incoming first year students may receive advanced standing with college credit at NYU-Poly by scoring exceptionally well on the Advanced Placement Examinations given by the College Board. Specific requirements for administering college credit-for the Advanced Placement and the International Baccalaureate Exam, for the French Baccalaureate or for the General Certificate Exam A levels, etc.-vary from department to department.

Admission under the Higher Education Opportunity Program

The Higher Education Opportunity Program (HEOP) is funded by New York State to provide broad and varied educational instruction to capable students who, due to limited academic and financial resources, might otherwise not have the opportunity to attend NYU-Poly. Once admitted to the HEOP program, students receive financial assistance, counseling, tutoring, advisement and other support services throughout their college career. HEOP’s goal is to retain and graduate students who are traditionally underrepresented in engineering and science. Economic eligibility is based on New York State guidelines, which consider family size and income.

Academic Support Services

To help students reach their full academic potential and succeed at NYU-Poly HEOP provides freshmen and continuing students with academic support services.

These services include the following:

• A mandatory pre-freshman summer program, which includes courses in Pre-Calculus, Computer Science and Physics.
• A Study Skills course offered during the fall semester. Topics include time management, test-taking, note-taking, leadership skills, and community service.

Transfer students may enter HEOP provided there is space available. Only students coming from similar opportunity programs are eligible to transfer into HEOP.

For further information, contact the HEOP office at (718) 260-3370.

Admission as an International Student

International students must meet the following criteria for admission to NYU-Poly and be eligible to receive a valid I-20 or DS-2019:

• Academic credentials (grades, certificates, degrees) must be assessed as suitable for entry to the specific NYU-Poly program. Transcripts must be submitted with official translations. One source for official translations is World Education Services at www.wes.org.
• Submission of standardized testing is required for first year student admission (www.nyu.edu/admissions/undergraduate-admissions/apply/freshmen-applicants/instructions/standardized-tests.html).
• The Test of English as a Foreign Language (TOEFL) or IELTS is required of all students whose native language is not English. This requirement may be waived, in some circumstances.
• Admitted international students applying for an F-1 or J-1 student visa are required to submit a signed and completed NYU Declaration and Certification of Finances (Affidavit of Support) accompanied by a bank statement signed by a bank official to receive an I-20 or DS- 2019.
• Students holding F-1 or J-1 visas must enroll as full-time students.

If transfer credit is desired, candidates must include catalog or syllabus descriptions of courses completed. English translation must be provided where necessary. An official transfer-credit evaluation will be done, as soon as possible, after the student is admitted to NYU-Poly and meets with a member of the admissions staff and a departmental adviser.

Admission as a Transfer Student

NYU-Poly welcomes transfer students from accredited colleges and universities, provided they have maintained a strong academic record. Students with less than 30 college credits need to submit official high school transcripts and official SAT or ACT scores; however, under certain circumstances the submission of high school transcript(s) and standardized test scores may be waived by Admissions. Students who have completed 30 or more college credits need only submit official college transcripts. All transfer applicants must also submit an essay and two letters of recommendation.

Once accepted, transfer students’ credits will be evaluated by the academic department to which they are applying for evaluation to determine which are transferable. Students are required to submit their college catalog, and/or syllabi, describing courses under consideration for transfer credit.

Transfer credits will be officially evaluated before the end of the first semester in which the transfer student is enrolled at NYU-Poly by the academic departments. Transfer credit is awarded on the basis of current standards and curriculum. Therefore, it is possible that credits NYU-Poly had previously awarded for courses taken at other universities may no longer be granted at this time. Transfer credit will not be considered for any course with less than a C grade. Any student who completes a course in residence at NYU-Poly for which transfer credit has already been granted will automatically forfeit the transfer credit for that course.

In certain instances, course requirements may be waived for students who demonstrate sufficient knowledge of specific course content through either oral or written examinations given by the department. When course requirements are waived, the student will not receive credit for the course, but must substitute a more advanced course to satisfy the degree requirement.

The grades for transfer courses are not included in computing the NYU-Poly grade-point average. New transfer students may be admitted on a part-time or full-time basis and are required to take a mathematics diagnostic examination and a writing placement exam.

Admission as a Part-Time Student

Students seeking a bachelor’s degree may enroll on a part-time basis (11 credits or less). Part-time undergraduate students should be aware that it is not possible to complete a bachelor’ s degree program by attending only evening courses.

Regulations concerning subject requirements and admissions procedures are given in the section “Admissions as a First Year Student.”

Following notification of acceptance, students are told when to contact the adviser of their major department. In some cases, this contact may be accomplished during registration.

Special and Visiting Status

An individual requesting permission to register for one or two courses in a specific semester is assigned special- admission status. A special (non degree) student application must be submitted to the Office of Undergraduate Admissions. Included in this status are individuals who want to take courses for professional advancement or personal development, or individuals from other colleges wishing to transfer credit back to their home institution but who do not want to earn a degree. A maximum of 6 credits or two courses may be taken in one semester and no more than a total of 9 credits or three courses may be taken. Exceptions can be made to this policy through the office of Undergraduate Academics. This policy does not apply to currently enrolled high school students or students in an approved NYU-Poly exchange program. A special student application must be filed each semester the individual remains in this status. Permission to take courses as a special student does not imply admission to a degree program.

Courses taken on a non degree basis are not automatically applied to a degree program. Some courses, however, may be applied to a degree program with the approval of a departmental adviser. Students may enroll in up to 9 credits as a special student before formal admission is required.

Students should work with their home institution to insure that the courses they participate in at NYU-Poly will transfer back to the school where they will receive their degree. Students who wish to matriculate at the Institute and receive a degree from NYU-Poly should apply as transfer students and should not apply for visiting student status.

Visiting Student Application Process

To be eligible for consideration to participate in the NYU-Poly visiting student program for the fall and/or spring semesters, applicants must meet the following criteria:

• Currently achieving a cumulative GPA of a 3.0 or better. Students who do not meet this minimum academic requirement will not be considered.
• Not currently on academic, disciplinary, and/or medical leave or probation at their current institution. Students may take a personal leave for the semester(s) they are studying at NYU if such a leave is required by their home institution to maintain matriculation.
• It is also recommended that all applicants should be fully prepared for Calculus prior to enrolling as a visiting student at NYU-Poly.

Application Checklist

When completing and returning the application, applicants should read the checklist below to ensure that they have included the appropriate items and information (this list can be found on the application itself):

• Completed Application
• Official Transcript
• Application Fee of $50.00, payable to “Polytechnic Institute of NYU”

Conditional Status

An undergraduate degree applicant who is required to demonstrate additional ability to pursue the program applied for is assigned conditional status. Conditions may include taking introductory level courses, limited courses per semester, or attainment of a specified grade-point average.

Status

Within the full-time and part-time classifications of undergraduate admissions are three status groups: regular, conditional and special/visiting student. A change in status from conditional to regular should be applied for when the conditions of admission are satisfied. A special or visiting student must file an application for undergraduate admissions with the Office of Undergraduate Admissions.

Readmission

NYU-Poly students who have not been in attendance for one semester or more and have not been granted an approved leave of absence (see “Leave of Absence ”) must apply for readmission through the Office of Undergraduate Admissions. The student’ s application for readmission will be sent to the student’ s academic department for evaluation. The academic department in consultation with the Office of Academic Affairs and Dean of Undergraduate Academics determine whether the student is eligible to continue his/her studies at NYU-Poly. If a former NYU-Poly student has, in the meantime, engaged in coursework at another college or university, a transfer application must be filed for admission consideration

Students who have been academically disqualified must apply for readmission through the Office of Undergraduate Admissions. Students applying for readmission are expected to state their reasons for leaving NYU-Poly and explain why they want to return. They must also submit with their application for readmission official transcripts of college-level courses taken during this absence from NYU-Poly.

Graduate Admissions

To be eligible for admission as a graduate student, an applicant must first hold a bachelor’s degree from an institution acceptable to NYU-Poly. The bachelor’s degree program must comprise at least four years of college-level work. In case the bachelor’ s degree program is less than four years, additional college-level course work should be taken to satisfy the requirement of four years of college-level preparation. Attention is given to listings by the Accreditation Board for Engineering and Technology, the American Chemical Society, the Computer Science Accreditation Board and various regional accrediting associations. An applicant applying to a graduate program in an area of study different from the undergraduate field in which a bachelor’ s degree or its international equivalent was earned may be required to take additional courses for which credit toward degree requirements may not be given (see “Conditional Status”).

Graduate admission information can be obtained from the Office of Graduate Admissions, Polytechnic Institute of NYU, Six MetroTech Center, Brooklyn NY 11201, (718) 260-3182, or on line, at www.poly.edu/admissions/graduate.

Admission Procedures

In addition to the application form and fee, an applicant must have official transcripts from all previously attended undergraduate and graduate institutions sent directly to the Office of Graduate Admissions in an officially sealed envelope. An application should be supported by letters of recommendation from persons qualified to comment on the applicant’s aptitude for graduate study and research. A Statement of Purpose from the applicant is also required. Applicants should outline reasons for undertaking graduate studies and future plans. A resume detailing the applicant’s professional and academic background is also required. Official standardized admission test results are required as per the examination section.

All applicants are requested to send the entire application, including transcripts, letters of recommendation and all other supporting documents, in one package to facilitate processing and to avoid delays due to missing documents. Action on an application will be taken as soon as possible after all supporting documents are received.

Applicants applying before completion of their undergraduate studies must submit the original proof of completion of their bachelor’s degree to the Graduate Admission’s Office, preferably before registering as a graduate student at NYU-Poly, but no later than the end of their first semester of enrollment.

Application Deadlines

The deadlines for the submission of completed applications can be found on the Graduate Center’s web page at www.poly.edu/admissions/graduate.

Examinations 

The Graduate Record Examination (GRE) or Graduate Management Admission Test (GMAT) is required for full-time admission to all graduate programs, with the exception of the MS in Integrated Digital Media. All international applicants must submit scores for the GRE (or GMAT if applicable) to be considered for admission. GRE or GMAT scores are also required for those applying for merit-based scholarships, fellowships and assistant-ships. Applicants seeking admission to technology management related degrees are encouraged to submit the GMAT score instead of the GRE. Applicants for part-time study are not required to submit GRE or GMAT scores, but are encouraged to do so.

Please consult the departmental section of this catalog for specific requirements about each degree program.

International Applicants

Deadlines for the submission of completed applications can be found on the Graduate Center’s web page at www.poly.edu/admissions/graduate. Late applications or an incomplete file will delay review and perhaps entrance by at least one term.

Additionally, international students are required to demonstrate English proficiency. For detailed information, see “English Requirement for International Students.” All international students must submit a notarized Certificate of Finance accompanied by a bank statement showing the ability to meet financial obligations for the course of study.

English Requirement for International Students

To be granted regular admission to a graduate degree program, international students are required to demonstrate proficiency in English by obtaining a score of at least 80 on the Internet-based Test of English as a Foreign Language (TOEFL) or 6 in the International English Language Testing System (IELTS).

This requirement may be waived for international students who:

• have earned a degree from an institution in a country where English is the official language;
• have successfully completed an undergraduate program in the United States in which English was the official or major language of instruction;
• can demonstrate a level of English proficiency deemed equivalent to a TOEFL score of 80 (Internet-based test: IBT) through submission of evidence acceptable to the Institute.

International students who obtain a TOEFL (or equivalent) score below 80 IBT will be required to take an English language proficiency exam upon arrival at NYU-Poly. Based on their score, they may be required to take ESL courses.

NYU-Poly’s English Program

In certain cases, international graduate students may be required to attend an intensive English program at NYU’s American Language Institute (ALI) upon enrollment. Students may attend this program while taking a reduced graduate academic load of one to two courses a semester. Grades or credits obtained in courses related to this English program will not be included in the computation of the GPA or toward successful degree completion. Failure to successfully complete any required ESL courses may lead to academic dismissal.

Status

Within the full-time and part-time classifications of graduate admission are three status groups: regular, conditional and special.

Regular Status

A graduate degree or certificate applicant who is adequately prepared to begin the program applied for is assigned regular admission status upon the recommendation of the major department’s faculty.

Conditional Status

Conditional status is assigned to an applicant for a graduate degree or certificate who is required to demonstrate additional ability to pursue the program for which he or she applied. Conditions may include taking introductory level or undergraduate courses, proof of degree completion, or attaining a specified grade-point average. Conditional admission requirements take precedence over other university policies regarding academic status. Students who do not satisfy the conditions of their admission will be academically disqualified.

Special Admission Status

Special admission status is assigned to an individual requesting permission to register for one or two courses in a specific semester. A special (non-degree) student application must be submitted to the Office of Graduate Admissions. Included in this status are individuals seeking to take courses for professional advancement or personal development, but who do not want to earn a degree. A maximum of 6 credits or two courses may be taken in one semester and no more than 9 credits or three courses may be applied to a Polytechnic degree program. If such courses are applied toward a degree, they are considered as having been taken “in residence” at Polytechnic. A special student application must be filed each semester the individual remains in this status.

Permission to take courses as a special student does not imply admission to a degree program; a formal application must be completed and submitted to the Office of Graduate Admissions, and admission is not guaranteed. Special students must hold a bachelor’s degree from an institution acceptable to Polytechnic, and proof of degree is required.

Readmission

Students who last attended Polytechnic within one year before the semester in which they seek to return to studies and who had filed for and received an approved leave of absence prior to their departure are not required to reapply, and are automatically permitted to register. Students who have not attended for one or more semesters and who did not receive an approved leave of absence must apply for readmission. Applications may be submitted on line, and any questions should be addressed to the Office of Graduate Admissions.

Students who wish to interrupt their studies must request a leave of absence for a specified time, usually not exceeding one year. Such requests, if approved by the Office of Graduate Academics (and the Office of International Students and Scholars for international students), constitute assurance of readmission to the degree program from which the leave was taken. Students must apply for readmission if the absence exceeds the time approved on the leave of absence application.

Financial Aid

Undergraduate Financial Aid

NYU-Poly administers a broad range of scholarship and financial aid programs to assist students in pursuing their educational goals. To meet the total cost of education, students may draw upon such available sources as student income, family income, Institute grants and federal and state funding.

All financial aid is limited to the need of the student as determined by the federal government’s need analysis calculation. Students receiving financial assistance from NYU-Poly must notify the Office of Financial Aid of all scholarships, loans and other forms of educational assistance from sources other than those directly administered by NYU-Poly.

The following are three basic types of financial aid:

Scholarships and grants: funds awarded to students based on academic ability and financial need that do not require repayment.
Loans: specific sums awarded to students with repayment conditions. Education loans generally have low-interest rates with extended repayment terms.
Employment: part-time and summer jobs either on- or off-campus.

Approximately 90% of NYU-Poly’s undergraduate students receive aid, including scholarships, grants, work-study jobs and student loans.

Applying for Financial Aid

Incoming first year students should file a Free Application for Federal Student Aid (FAFSA) and the CSS Profile during January. Applications received later will be considered on a rolling basis if funds are available. To be considered for NYU-Poly grants and/or scholarships, all new applicants must complete the CSS Profile by February 15^th.

Transfer students should file a FAFSA by April 1.

Before completing the FAFSA, students should be sure to have a valid PIN number. This will serve as an electronic signature. To apply for a PIN number, please visit www.pin.ed.gov.

Renewing Financial Aid

All currently enrolled students must reapply for financial aid annually by completing the Free Application for Federal Student Aid (FAFSA) before March 15^th for the upcoming academic year to be considered for all types of aid. Students filling after March 15^th will be considered late and may not qualify for all types of aid. The CSS Profile is completed only once. The FAFSA must be completed each year a student is enrolled. It is available as of January 1^st each year.

Parents of dependent students are required to sign the FAFSA so they should also apply for a federal PIN number at www.pin.ed.gov. Dependent students who complete the FAFSA without a parent signature will be rejected by the processor. Financial aid cannot be fully awarded until the FAFSA and the CSS Profile are both completed and approved by the processor.

Students should make sure that all required sections of the FAFSA are competed before submitting:

• Signed by student (and parent for dependent students);
• Enter the code for Polytechnic Institute of New York University - 002796;
• Include housing status - on campus, commuting or off campus.

Include state residency information. New York residents should utilize NYS TAP to apply for NY State aid; the College Code for TAP is 0610.

Federal Campus-Based Programs

Students eligible for a federal campus-based program must (1) show need, (2) be enrolled at least half time (the equivalent of at least six credits per semester) and (3) confirm they are either a U.S. citizen or an eligible non-citizen.

To apply for any of these programs, students must have been accepted to NYU-Poly and have filed a FAFSA. The Office of Financial Aid determines the awards based upon the student’s Estimated Family Contribution as determined by their FAFSA.

To continue to receive an award, students must make satisfactory academic progress, provide the Office of Financial Aid with all requested documents and report any changes in their financial situation annually.

All campus-based programs are contingent on annual awarding by the federal government. Renewal of awards may be affected.

Federal Perkins Loans

Federal Perkins Loans are 5% interest loans awarded through the Office of Financial Aid. They are included as part of the financial aid package and range from $500 to $2,000 per year. Total undergraduate aggregate Perkins Loan amount may not exceed $20,000.

The repayment period and interest for Perkins Loans do not begin until nine months after a student graduates, withdrawals or drops to less than half-time enrollment.

Federal Work-Study Program

The Federal Work-Study Program provides part-time jobs for undergraduate students to help meet college-related expenses. The Office of Financial Aid determines eligibility.

At NYU-Poly, the average federal work-study award is $1,500 per academic year. Jobs are arranged on-campus, along with community service opportunities. Most assignments average 10 to 15 hours a week, and the work schedule is adjusted to the student’s and the employer’s needs. The hourly rate varies depending on the position. Students are paid bi-weekly.

Federal and State Sponsored Programs

Federal Pell Grants

The Federal Pell Grant is a need-based program. Students apply for the Federal Pell Grant by completing a FAFSA. Awards are determined by the U.S. Department of Education according to an eligibility index and by the level of appropriations available. Grants are for study leading to a first bachelor’s degree.

Eligible students must (1) be U.S. citizens or permanent residents, (2) make satisfactory academic progress and (3) meet federal need requirements.

Tuition Assistance Program (TAP)

Eligible students must (1) be New York State residents and U.S. citizens or permanent residents, (2) enroll full-time at an approved New York State post-secondary institution, (3) meet income requirements established by New York State, (4) complete a TAP application by May 1st for the current academic year and (5) not be in default on a federal or state student loan.

To apply for a TAP award, students should complete a TAP Application. NYU-poly’s TAP College Code is 0610.

To continue to receive TAP benefits, students must demonstrate satisfactory academic progress. All TAP recipients must achieve a minimum cumulative GPA of 2.0 after the completion of four full-time TAP payments.

In addition, students must fulfill the following academic requirements:

Complete a minimum number of credits by the end of each term of full-time study;
Maintain a minimum cumulative grade-point-average. The table below provides the correspondence between TAP payment points and academic progress.

Academic Progress for TAP Purposes

TAP Waiver: Students who do not meet the criteria as indicated on Requirements 1 and 2 may be eligible for a one-time TAP Waiver. For appeal and consideration by the TAP Waiver Committee, students must file a TAP Waiver Form with the TAP certifying Officer in the Student Financial Services Office.

Vietnam Veterans Tuition Awards (VVTA) Supplement

In 1984, the New York State Legislature established the Vietnam Veterans Tuition Award program to provide tuition assistance for full-time or part-time undergraduate student for veterans who are residents of the state, who served in Indochina between February 28, 1961 and May 17, 1975, and who were discharged under honorable conditions or general discharge.

Since 1984, the program has been expanded to include veterans who served in the Persian Gulf on or after August 2, 1990 and in Afghanistan on or after September 11, 2001, and to provide awards for graduate as well as undergraduate study.

In 2008, the legislature further amended the law to also include “other eligible combat veterans.” This group includes individuals who are New York State residents, who served in the armed forces of the United States in hostilities that occurred after February 28, 1961, as evident by their receipt of an Armed Forces Expeditionary Medal, Navy Expeditionary Medal, or Marine Corps Expeditionary Medal and who were discharged under honorable conditions, as noted above.

For full-time study, veterans are eligible for an award equal to the amount of undergraduate tuition for New York State residents charged by the State University of New York, or actual tuition charged, whichever is less.

For part-time study, awards are prorated by credit hour. Part-time study for Veterans Tuition Awards is defined as at least three, but fewer than 12, semester hours at degree-granting institutions.

Awards are available for up to four years of undergraduate study, or five years for enrollment in the HEOP Program and up to three years of graduate study.

Higher Education Opportunity Program (HEOP)

HEOP is sponsored by New York State and NYU-Poly for entering freshmen who meet special academic and economic criteria. All inquiries are administered directly through the Office of HEOP. Consult the “Admissions” section and “Special Programs ” for more information.

Institute Scholarships and Grants

NYU-Poly awards scholarships to first year students with strong academic backgrounds for full-time study (12 credit hours a semester). Scholarships are offered through the Promise Fund, which administers more than 100 different programs. Students apply to the Office of Undergraduate Admissions through their application for admission. Awards may cover up to full tuition. Scholars must maintain a 2.5 cumulative GPA.

NYU-Poly awards the following scholarships:

Promise Scholarships

These merit scholarships are awarded in varying amounts, based on scholastic achievement. No award may be greater than the amount of tuition less any other aid for which students may be eligible. Scholars must maintain a 2.5 cumulative GPA. No separate application is required to receive or renew the Promise Scholarship. However, all incoming new students must complete a CSS Profile to be considered for institutional merit based scholarships.

NYU-Poly Grants

The need-based grants are awarded to students who demonstrate high financial need. Students apply directly to the NYU-Poly’s Office of Financial Aid by completing a Free Application for Federal Student Aid (FAFSA) and must also complete the CSS Profile by February 15, 2014.

Promise Fund

Corporate and Individually Sponsored Scholarships

NYU-Poly scholarships are established through generous sponsors. Students are notified if their particular scholarship is corporate or individually donated.

The following is a list of current scholarships at NYU-Poly

Other Opportunities

Veterans Administration (VA) Educational Benefits

Eligible Veterans should apply for benefits through the Office of the Registrar. A summary of Veterans’ benefits is available in the Office of the Registrar.

Students requesting VA benefits should notify the Office of the Registrar each semester after completing registration. Students must report interrupted attendance or termination of study. Details of NYU-Poly’s requirements are given to all applicants. Please direct questions about veterans’ benefits or paperwork to the Office of the Registrar either in person or by telephone.

Grant Aid to Non-New York State Residents

Some state-aid programs frequently require that awarded funds be used within the state, while other programs sometimes allow funds to be used out of state. Residents of Pennsylvania, Rhode Island, Vermont or Washington, D.C., should contact the following agencies for more financial aid information:

Pennsylvania Higher Education
Assistance Agency
Education Building
Harrisburg, PA 17126

Office of Scholarships
Rhode Island Department of Education
199 Promenade Street
Providence, RI 02908

Vermont Student Assistance Corporation
156 College Street
Burlington, VT 05401

Washington, D.C. Grant Program
Educational Assistance Office
1329 E. Street NW
Room 1050
Washington, DC 20004

Loan Programs

William D. Ford Federal Direct Subsidized Loan

The Federal Direct Loan program allows students to borrow money to help meet the costs of college. Students borrow this money and on to go into repayment as long as they meet the program’s academic requirements or until six months after they graduate or withdraw from school.

Eligible students must be (1) U.S citizen or permanent resident, (2) enroll for at least six credits per semester and matriculate, (3) make satisfactory academic progress, (4) demonstrate financial need as determined by the Free Application for Federal Aid (FAFSA).

Academic year loan limits are $3,500 for freshmen, $4,500 for sophomores and $5,500 for juniors and seniors. Interest is subsidized by the government and does not accrue as long as the student meets programs requirements.

To apply, students must complete the FAFSA each year. First time Direct Loan borrowers must also complete the Master Promissory Note and Entrance Counseling session (online).

When student borrowers graduate, withdraw from school or enroll less than half-time, they will be required to complete the Exit Counseling session (online). Borrowers must begin repaying the loan six months after graduating or withdrawing from school. Direct Lending offers many different repayment options. Deferments and forgiveness options are also available. Borrowers should contact Direct Lending regarding any repayment, deferment or forgiveness options.

Repayment of part or of the entire loan may be made in advance at any time without penalty.

William D. Ford Federal Direct Unsubsidized Loan

The Federal Direct Unsubsidized loan is open to students who do not qualify for a subsidized loan (listed above). The same terms, conditions, annual borrowing limits apply. The only exception is that the borrower is responsible for interest that accrues while enrolled in school and during the six month grace period. Unpaid interest will be capitalized upon repayment after grace period.

In addition, independent students and dependent students whose parents are unable to secure a PLUS loan, may apply for an additional $4,000 annually at the freshmen and sophomore levels or $5,000 annually at the junior and senior level.

Federal Direct Parent Loan (PLUS)

PLUS loans are federal loans that parents of dependent undergraduate students can use to help pay for college expenses. Parents may borrow up to the full cost of attendance for each financially dependent student. A Free Application for Federal Student Aid (FAFSA) is required. Standard repayment begins within 60 days of receiving the final disbursement for the loan period. Deferment options are available so that repayment can be postponed until student graduates, withdraws or drops below half-time enrollment. Interest will accrue while in deferment. Parents must contact Direct Lending if they wish to defer.

Payment Plans

Monthly Payment Plan

A monthly payment plan spreads annual tuition charges over 10 months, beginning in July and ending in April. The monthly payment plan is interest-free, regardless of the balance, with a one-time enrollment fee accessed at the beginning of the plan. Monthly payment plans are also available on a semester basis.

Deferred-Payment Plan

Students who submit written proof of eligibility for tuition reimbursement from their employers will be allowed to defer payment until the end of the semester. Eligibility is contingent upon the signing of a promissory note, with a one-time enrollment fee accessed at the beginning of each semester. A valid credit card is required and will be billed if the company reimbursement is not received by the required deadline after the term.

Third-Party Payment

Students receiving sponsorship from government agencies, employers or other organizations must provide the Institute with proof of coverage and permission to bill a third party. Students are required to pay or arrange for payment of any uncovered portion of the bill. Sponsorships are arranged between the student and a third party; students are responsible for NYU-Poly debt if the third party fails to pay.

Other Opportunities

Outside Private Scholarship Programs, usually awarded and administered by local and civic organizations, are not based on need. High School guidance offices and the Internet are the best sources of information. Often, places of employment offer programs for their employees’ dependents.

Important Financial Aid Policies

• To be eligible for financial aid, students must enroll at least half-time per semester. However, students must register full time to receive TAP grants and NYU-Poly scholarships and grants.
• Financial aid applicants (including Federal Direct Loan applicants) must apply for a Pell Grant and, in the case of New York residents, for TAP. NYU-Poly scholarships and grants, combined with TAP, may not exceed tuition.
• Prospective students should not wait until their admission to apply for financial aid. These are concurrent processes. Applicants should make every effort to apply for admission and financial aid (by filing both the FAFSA and the CSS Profile) by the preferred application dates. Once students are admitted and the FAFSA and CSS Profile have been filed, they are reviewed for both merit and need-based financial aid.
• Financial aid is renewable annually based on the student’s reapplication in filing the FAFSA, determination of continued demonstration of financial need where applicable and fulfillment of other requirements as stipulated by their awards.
• Standards of achievement for scholarship maintenance are reviewed each year at the end of the spring semester. Students who fall below the required academic criteria may appeal for a one-time waiver which will enable them time to restore their GPA. If their appeal is not approved, the scholarship is revoked. Scholarships will be reinstated when the student successfully meets the academic criteria. Scholarships cannot be received retroactively. Scholarships can be renewed for eight semesters and are not available for summer terms.
• Since certain financial aid and scholarship funds administered by NYU-Poly are limited, students should enroll at NYU-Poly after receipt of confirmed financial support. Funds not administered by NYU-Poly, such as Pell Grants, TAP and the Direct Loans, are available to eligible students.
• Title IV Financial Aid (Pell Grants, College Work Study, Perkins Loan and Stafford Loans) are contingent upon receipt of the following documents:
  
  1. Properly signed Financial Aid Acceptance letter;
  2. Copy of student’s and/or parent’s IRS tax forms, if requested;
  3. Proof of citizenship or permanent residency status, if requested;
  4. Selective Service Registration for males - born after 1960;
  5. Other documents as required for verification of information stated on the students FAFSA.

Satisfactory Academic Progress

Students must meet the satisfactory academic progress (SAP) requirements to qualify for all federal, state, and institutional awards. Satisfactory academic progress has a two-fold criteria. Students must achieve a specific cumulative grade point average (GPA) AND must pass a percentage of their total credits attempted. Satisfactory academic progress requirements are listed online at www.poly.edu/financial-aid/sap.

A student who is not making satisfactory academic progress may request a one-time waiver of these requirements. Waivers are granted only in cases where the student provides documentation of an extenuating circumstance which prevented him or her from meeting the academic SAP requirements. This must be an isolated incident that (s)he has overcome and was one beyond his/her control. If the waiver is approved, an Academic Plan is drawn up that will document how the student will get back on track to receive financial aid going forward and the student’s financial aid awards will be reinstated.

Impact of Withdrawal on Financial Aid

Students who receive Title IV federal aid and withdraw from all courses prior to completing 60% of the academic term will have their federal financial aid pro-rated according to the Federal Return to Title IV (R2T4) calculation.

In accordance with federal regulations, students who totally withdraw from NYU-Poly and received Federal Title IV financial assistance (Direct Loans, Pell, or Perkins Loans) will be subject to the Federal Refund Policy on the possible return of funds awarded.

The amount of the semester’s unearned Federal Aid must be returned to its source. The amounts to be returned are based on the federal R2T4 calculation. When returning Title IV funds, the federally mandated priority listing will be used:

1. Federal Direct Unsubsidized Loan
2. Federal Direct Subsidized Loan
3. Perkins Loan
4. Federal Direct Parent Loan
5. Pell Grant

If a student has an account balance resulting from these adjustments, the student is responsible for payment.

Graduate Financial Aid

Graduate Fellowships

Fellowships are available for study leading to master’s and PhD degrees in engineering and science. They are awarded through the department in which applicants are enrolled, or to which they have applied. Entering students apply for a fellowship by completing the question on the Application for Graduate Admission form. Continuing students should consult their academic department.

Research Fellowships

Students receiving research fellowships are assigned to research that fulfills the thesis requirement of the graduate curriculum in which they matriculate. They receive a living allowance and remitted tuition. Fellows must be registered as full-time students taking each semester nine or more credits, possibly including their thesis. Typically, funding comes from grants and contracts that faculty have secured from government agencies or industry. In these cases, the student’s research is also reported to the funding agency or company as part of the grant or contract requirements.

Institute Scholars

Institute scholars participate half time throughout the academic year in assignments from the department in which they matriculate. They receive a living allowance and up to 12 credits of tuition scholarship. Scholars must be registered as full-time students taking nine or more credits per semester, which may include their thesis. Students working toward a PhD must also complete the thesis requirement of the department and Institute.

Special Fellowships

Individual departments administer special fellowships sponsored by industry and foundations, each with its own conditions, for students in the department. Contact departmental offices for information on special fellowships.

Reduced Tuition Program for High School and Two-Year Community College Teachers

A reduced tuition program is offered for full-time high school and two-year community college teachers to encourage their pursuit of graduate studies at NYU-Poly. The program provides a 50% tuition reduction for graduate courses taken at any campus. Degree candidates and special students are eligible.

Prospective students must submit to the Office of Graduate Admissions written verification of employment as a full-time high school or college teacher, signed by the department head and an officer of the applicant’s institution. Substitute, part-time, adjunct or temporary appointments are not valid. Only those holding full-time, permanent teaching appointments in a public or private secondary school or accredited two-year community college located in the New York metropolitan area are eligible to participate in this program.

This policy is not retroactive, and students may not participate in more than one tuition-reduction or remission program. This policy is subject to annual review.

William D. Ford Federal Direct Unsubsidized Loan

The Federal Direct Unsubsidized loan is available to graduate students in the amount of $20,500 per academic year. Eligible students must (1) be U.S. Citizens or permanent residents, (2) enroll at least 4.5 credits per semester and matriculate, (3) make satisfactory academic progress and (4) demonstrate financial need as determined by the FAFSA.

To apply, students must complete a FAFSA each year. First time Direct Loan borrowers must also complete the Master Promissory Note and Entrance Counseling session (online)

When a student borrower withdraws from the school or enrolls less than half-time, they will be required to complete the Exit Counseling session (online). Borrowers must begin repaying the loan six months after graduating or withdrawing from school. Direct Lending offers many different repayment options. Deferments and forgiveness options are also available. Borrowers should contact Direct Lending regarding any repayment, deferment, or forgiveness options.

Rapayment of part or of the entire loan may be made in advance at any time without penalty.

Graduate Federal Direct Plus Loan

PLUS loans are federal loans that Graduate students may use to help pay for college expenses. Graduate students whose full cost of attendance is not covered by the William D. Ford Unsubsidized Direct Loan may apply for the Graduate Direct PLUS loan. Students may apply for up to the full cost of attendance minus any financial aid. A FAFSA is required and the Unsibsidized Direct Loan must be accepted before applying for the PLUS loan. The loan is not guaranteed and is subject to credit approval. Repayment can be deferred until graduation or withdrawal from the University. Contact the Student Financial Services Office or the Federal Student Aid website regarding interest rates and application process.

Tuition and Fees

Up-to-date and detailed information on tuition and fees as well as announcements of cost changes can be obtained from the Office of Student Financial Services before the start of each semester and on the office’s website www.poly.edu/life/student-resources/financial. Tuition rates are set by the NYU-Poly Board of Trustees. Because of economic conditions and inflationary costs, the Institute reserves the right to change tuition charges and fees when it is deemed necessary. NYU-Poly is mindful of the economic challenges of attending a first-rate private school such as NYU-Poly; accordingly, the Institute will continue to make every effort to keep cost increases to the lowest possible level consistent with maintaining educational quality.

NYU-Poly reserves the right to change tuition charges and fees when it is deemed necessary.

Payment of Tuition and Fees

Each semester, tuition and fee payments are due in full from all students at the time of registration. NYU-Poly reserves the right to de-register students from classes and deny access to campus buildings if payment or payment arrangements are not made at the time of registration. Payment in full refers to various methods, used alone or in combination, including cash, check, money order, financial aid, grants and loans or tuition arrangements authorized by the Office of Student Financial Services. Evidence of financial aid must be presented to the Office of Student Financial Services in order to use the anticipated aid to satisfy tuition costs.

Tuition must be paid in full, including disbursement of loans and all other aid, to receive permission to register for the next semester. Students participating in a payment plan or the graduate deferment plan must pay in full according to the rules of the plan. NYU-Poly reserves the right to withhold transcripts, diplomas and other services, including registration and participation in graduation activities, from students whose financial obligations have not been fully met.

E-Billing

Polytechnic Institute of New York University no longer sends paper tuition statements. All registered students must log into CASHNet via https://commerce.cashnet.com/polypay in order to view their electronic tuition statements.

Tuition Management Systems (TMS) Payment Plan

The Institute provides monthly, by-semester and yearly payment options. The monthly tuition payment plan is available through Tuition Management Systems, an independent agency. Specific information about these plans is outlined on our website www.poly.edu/life/student-resources/financial.

Semester Payment Plan (TMS)

Tuition bills are posted on a semester basis. After deducting all forms of scholarships, grants and loans for the semester, students must pay the remaining tuition balance in full at the beginning of each term. Students who use semester-payment plan do not incur finance charges.

Monthly Payment Plan (TMS)

A monthly payment plan spreads annual tuition charges over 10 months, beginning in July and ending in April. The monthly payment plan is interest-free, regardless of the balance amount, with a one-time enrollment fee assessed annually at the beginning of the plan. Monthly payment plans are also available on a semester basis. The enrollment fee is the same as for the Annual Plan.

Graduate Tuition Deferment

Students who submit written proof of eligibility for tuition reimbursement from their employers will be allowed to defer payment until the end of the semester. Eligibility is contingent upon the signing of a promissory note, with a deferment fee assessed at the beginning of each semester.

Third Party Payment

Students receiving sponsorship from government agencies, employers or other organizations must provide the Institute with proof of coverage and permission to bill a third party. Students are required to pay or arrange for payment of any uncovered portion of the bill. Sponsorships are arranged between the student and a third party; students are responsible for Institute debt if the third party does not make payment. Third parties are billed at the beginning of the semester, and payment is due upon receipt of the bill.

Drop/Withdrawal Policy

Tuition Liability

Upon selecting and reserving courses, students are responsible for all tuition and fees associated with that registration. Students must officially drop or withdraw from classes to remove or reduce tuition liability. Liability will not be voided automatically for nonattendance or non-payment.

Refund/Tuition Liability

This section pertains to all students, regardless of the payment method or the manner of covering tuition costs. Once registered, students must officially drop or withdraw from classes to be eligible for applicable tuition refund or to avoid responsibility for payment of charges already assessed. The Institute Fee is nonrefundable as of the first day of the semester. This applies regardless of whether or not classes have been attended. Recipients of financial aid who incur a tuition liability after registration because of a reduction in the aid or a withdrawal from class will personally be responsible for payment of that liability to the Institute. All tuition liability includes collection fees.

Refund Schedule

The refund schedule applies only during the first four weeks of the semester. It is based on calendar dates, not on the number of class sessions held or attended. The official withdrawal date is the date the withdrawal form (available in the Registrar’s Office) is received in the Office of the Registrar, not the last date of class attendance.

Whenever a student drops or withdraws from a course or from all courses, tuition charges are adjusted according to the above Refund/Tuition Liability schedule, provided that (1) the withdrawal notice is filed within the refund period, (2) it is submitted in writing to the Office of the Registrar and (3) the withdrawal lowers the student’s program to fewer than 12 credits.

Impact of Total Withdrawal on Financial Aid

In summer 2000, NYU-Poly adopted a new Federal Refund Policy to comply with new federal regulations (section 668.22) of the Higher Education Amendments of 1998. In accordance with federal regulations, students who withdraw from the Institute and have credited to their tuition account Federal Title IV financial assistance (Federal Stafford Loan, Federal Parent Loan for Undergraduate Students, Federal Perkins Loan or Federal Pell Grant) will be subject to the Federal Refund Policy on the possible return of Title IV funds awarded. In addition, the amount of refundable institutional charges will be determined according to the Institute policy.

The amount of the semester’s unearned Federal Title IV aid must be returned to its source. The amounts to be returned to the Federal Programs vary according to the type of program, the total amount to be returned, and the government’s determination of the order in which aid is returned to the programs. If a student has an account balance resulting from these adjustments, the student is responsible for payment.

When returning Federal Title IV aid, federally mandated priority listing will be used:

1. Federal Direct Unsubsidized Student Loan Program
2. Federal Direct Subsidized Student Loan Program
3. Perkins Loan
4. Federal Parent Loan for Undergraduate Student (PLUS)
5. Federal Pell Grant

The calculation for impact of withdrawal on financial aid is the same for all students. The determination of tuition refund is based on length of attendance.

Refund Appeals

Appeals for an exception to the refund schedule must be submitted in writing to the Office of Student Accounts, along with documentation supporting the request. Students are expected to be aware of the Institute refund policy and withdrawal procedures; lack of knowledge is insufficient reason for making or granting an appeal.